Farm CRM
Farm CRM software for landowner relationships, leases and payments
Generic CRMs weren’t built for crop years, flex leases or land tract boundaries. Oaken is the purpose-built farm CRM that centralizes landowner relationships, tracks complex lease agreements and automates partner communications in one platform.
- Contact histories, ownership percentages and family trees for every tract
- AI reads paper and PDF leases and pulls out renewal dates and flex triggers
- Alerts before renewals, payments and state notice deadlines
- A secure portal so land partners can see payments and updates
Illustration of the kind of landowner record Oaken keeps. Names and figures are examples.
Trusted by Leading Agribusinesses & Farm Operations
Getting our data onto the Oaken platform was simple, and the benefits were immediate: accurate, timely, and easily accessible information both in the office and on the road. Oaken has proven to be the perfect scalable solution as we integrate new business units and continue to grow our family business.
Ellie Barley: Star Rock FarmsWhat used to take me 2-3 months to manage, happens now in a matter of hours. I am able to generate lease payment reports at the click of a button. The future integrations with my farm systems will ensure that this activity is now handled in minutes and we are excited for the roadmap ahead
Kassie Rowland: Tom Farms“Our goal is to put things in place now that will help us transition the farm to the next generation. "We were looking for a system that would help us track our communications with our current landlords as well as potential landlords and Oaken is able to that and much more”
Dot Hopkins: Hopkins Farms
Why Generic CRMs Fail Agricultural Operations
| Features | Traditional CRM | Oaken |
|---|---|---|
| Primary Focus | Built for sales pipelines, not farm relationships | Built by Agriculture for Agriculture |
| Customization | Requires expensive custom development | Ready out-of-the-box for farm operations & family offices |
| Variable rent and Ag Accounting | No built-in statutory lease deadline tracking | 100% accuracy in calculation and reconciliation |
| Landowner portal | ✕ | ✓ |
| Mobile and field access | ✓ | ✓ |
| Multi user collaboration | ✓ | ✓ |
| Transition to new users | High risk with potential for missed payments | White glove treatment making transition easier |
Key capabilities
What Oaken’s farm CRM tracks for every landowner
Five parts of the relationship that a sales CRM leaves out, in one record.
Every owner, heir and contact behind each tract.
- Contact histories and communication logs for every landowner
- Ownership percentages and family tree structures
- Current and potential landlords in one list
Replaces: Spreadsheets of names, a phone full of numbers and memory.
“Our goal is to put things in place now that will help us transition the farm to the next generation.”
Dot Hopkins, Hopkins Farms (IL) · Case study
Every lease, read for you.
- Upload paper contracts or PDFs and Oaken’s AI pulls out the key clauses
- Renewal dates, soil fertility thresholds and flex-lease price triggers captured automatically
- Cash rent, flex and crop-share leases side by side, with CSR2 soil tracking
Replaces: Lease binders and re-keying terms by hand.
“Getting our data onto the Oaken platform was simple, and the benefits were immediate.”
Ellie Barley, Star Rock Farms (PA) · Case study
Nothing renews or slips by accident.
- Alerts before renewals, payment adjustments and state notice deadlines, such as Iowa’s September 1
- Scheduled rent and flex or crop-share payouts
- Exports to spreadsheets or your ERP so accounting never re-keys numbers
Replaces: Calendar reminders and hoping nobody forgets.
“I get notified by Oaken of all upcoming events, people I have not yet reached out to, contract renewals, and payments.”
Kassi Rowland, Tom Farms (IN) · Case study
Professional, transparent updates.
- Secure land-partner access to harvest updates and soil health benchmarks
- Real-time payment tracking without back-and-forth emails
- Lease payment reports at the click of a button
Replaces: Year-end statements built by hand over weeks.
“What used to take me 2-3 months to manage, happens now in a matter of hours.”
Kassie Rowland, Tom Farms (IN) · Case study
Built for how farm offices work.
- Multi-user collaboration across the office and the field
- Mobile and field access
- White-glove onboarding that makes the switch easier
Replaces: One person who knows where everything is.
“If I didn’t have Oaken, I need a couple of assistants. So, I’m saving my company money by having Oaken.”
Alexis Stevens, Momentis Family Office · Case study
Calculate Your Savings
Savings Breakdown by Category
- Making contracts 0.6 hrs/yr
- Signing contracts 0.6 hrs/yr
- Negotiating contracts 0.6 hrs/yr
- Maintaining contact details 0.6 hrs/yr
- Maintaining family details & key dates 0.6 hrs/yr
- Meeting notes & consolidation 0.6 hrs/yr
- Communicating land updates 0.6 hrs/yr
- Generating annual reports 6.0 hrs/yr
- System transition readiness 0.6 hrs/yr
- Data entry 0.6 hrs/yr
- Generating custom reports 0.6 hrs/yr
- Responding to manager requests 0.6 hrs/yr
- Owner statements 3.0 hrs/yr
- Reconciling payment dues 0.6 hrs/yr
- Making payment checks 0.6 hrs/yr
- Posting checks 0.6 hrs/yr
- Reconciling debits 0.6 hrs/yr
Strategic Intangible Benefits
Preventing acreage loss by automatically tracking lease expiration windows, rent renegotiation dates, and key performance metrics ahead of time.
Building long-term landowner trust through accurate payment statements, digital communication portals, and automated annual performance reporting.
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Who uses it
One farm CRM for every side of the farmland relationship
- Farms and operatorsKeep every landowner, lease and payment in one place as the operation grows.Learn more
- Farm managersOwner statements, rent collection and compliance across every property you manage.Learn more
- Farmland investorsA portfolio-wide view of leases, rent and deadlines for funds and family offices.Learn more
- CPAs and CFOsClean lease and payment data, ready for the books.Learn more
Looking for the lease side? See farmland lease management · Read our case studies
Ready when you are
Ready to replace spreadsheets with a true farm CRM?
Join farm managers, operators and institutional land funds using Oaken to run their landowner relationships. Start with a 2-minute overview.
- Landowners, owners’ shares and family trees in one record
- AI reads your paper and PDF leases
- Alerts before every renewal, payment and notice deadline
- Secure portal for your land partners
Prefer to talk it through? Book 15 minutes with our team
Frequently Asked Questions About Farm CRM Software
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A Farm CRM (Customer Relationship Management) is specialized software designed to track and organize relationships between farm operators, landowners, professional farm managers, and agricultural partners. Unlike traditional sales CRMs, a Farm CRM handles land tract data, lease agreements, statutory deadlines, and crop-share calculations.
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Traditional CRMs focus on corporate sales funnels and require extensive customization to understand farmland data. Oaken works out-of-the-box with built-in agricultural features like CSR2 soil tracking, flexible cash rent models, and automated lease compliance.
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Yes. Oaken automatically tracks state-specific statutory lease notification deadlines (such as Iowa's September 1 deadline) and sends automated alerts so contracts never auto-renew unexpectedly.
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Oaken offers several onboarding options including a full white glove service. Book time with our expert to learn more.
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We offer flexible pricing based on size of the operations. After an initial conversation, we’ll provide a transparent quote with no hidden costs.
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A general CRM is built for standard, short-cycle sales pipelines and simple customer deals. In contrast, a farm CRM is tailored to agricultural land management, multi-generational family ownership, and retainment of crop acres. It comes out-of-the-box with specialized tools to handle complex farm leases, flex rent calculations, and statutory termination deadlines. Additionally, a farm CRM provides dedicated landowner portals so partners can easily view payment statuses and tract performance updates.