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Farmland lease management softwareLess time on leases. More time to farm.
Every lease, rent payment, landowner and deadline in one place. Ready for your banker, your tax preparer and your next rent talk.
2-minute read. Or book a 15-min demo.
- No charge for onboarding
- Cash, flex and crop-share leases
- All 50 states' notice rules
Trusted by farms, farm managers and investors across the US
What used to take me 2-3 months to manage, happens now in a matter of hours.
Kassi Rowland, Tom FarmsRead customer stories →
Spreadsheets vs. Oaken
Still running your leases in spreadsheets?
Here's what changes, job by job.
| The job | With spreadsheets | With Oaken |
|---|---|---|
| Loan renewal | Days pulling leases and receipts together | One-click lease register and land summary |
| Tax time | Hunting for checks and flex math | Payments and 1099 list sorted by owner and year |
| Landowners | Notes in your head or a notebook | Contacts, family, key dates, reports and portal |
| Rent talks | Guesswork and old numbers | County rent data and cash vs. flex calculators |
| Notice dates | A calendar reminder, if you set one | State rules tracked with alerts on every lease |
| Switching over | Retyping every lease | Upload PDFs; AI reads them. No onboarding fee |
Your farm lease year
Pick a job. See how Oaken handles it.
Each one comes with a free guide.
Loan renewal
Walk into your loan renewal banker-ready
Your lender wants to see every rented acre, its terms and proof rent is paid. Oaken has it ready.
- Lease register in one click. Every farm, landowner, acre and term.
- Rent paid vs. owed, reconciled for the year.
- A one-page land summary you can hand your banker.
Tax time
Hand your tax preparer one tidy lease folder
Rent, flex bonuses and crop shares end up on different forms. Oaken keeps the records sorted all year.
- Every rent payment saved by landowner, farm and year.
- Your 1099 list ready in January, not March.
- Flex and crop-share math saved with the lease.
Landowner relationships
Be the operator landowners want to keep
Owners renew with operators who keep them informed. Oaken makes that easy, even across dozens of families.
- Landowner CRM with family members, birthdays and key dates.
- Professional reports and a portal so owners see their lease and payments.
- Field notes from your phone, shared with your team.
Rent and negotiation
Bring numbers to every rent conversation
Fair rent is easier to agree on when both sides see the same data.
- County cash-rent benchmarks for your area.
- Cash vs. flex calculators to test a deal before you offer it.
- Flex payouts calculated from base rent, yield and price triggers.
Lease deadlines
Never let a lease roll over by accident
Every state has its own notice date. Miss it and the lease can renew for another year on the same terms.
- State notice rules tracked on every lease.
- Alerts before the deadline, not after.
- Upload PDF leases. AI pulls the dates and terms for you.
From farms using Oaken
Less paperwork. More time in the field.
“What used to take me 2-3 months to manage, happens now in a matter of hours.”
Kassie Rowland, Tom FarmsRead the case study“The benefits were immediate: accurate, timely, and easily accessible information both in the office and on the road.”
Ellie Barley, Star Rock FarmsRead the case study“We were looking for a system that would help us track our communications with our current landlords as well as potential landlords.”
Dot Hopkins, Hopkins FarmsRead the case study
Calculate your savings
Savings Breakdown by Category
- Making contracts 0.6 hrs/yr
- Signing contracts 0.6 hrs/yr
- Negotiating contracts 0.6 hrs/yr
- Maintaining contact details 0.6 hrs/yr
- Maintaining family details & key dates 0.6 hrs/yr
- Meeting notes & consolidation 0.6 hrs/yr
- Communicating land updates 0.6 hrs/yr
- Generating annual reports 6.0 hrs/yr
- System transition readiness 0.6 hrs/yr
- Data entry 0.6 hrs/yr
- Generating custom reports 0.6 hrs/yr
- Responding to manager requests 0.6 hrs/yr
- Owner statements 3.0 hrs/yr
- Reconciling payment dues 0.6 hrs/yr
- Making payment checks 0.6 hrs/yr
- Posting checks 0.6 hrs/yr
- Reconciling debits 0.6 hrs/yr
Strategic Intangible Benefits
Preventing acreage loss by automatically tracking lease expiration windows, rent renegotiation dates, and key performance metrics ahead of time.
Building long-term landowner trust through accurate payment statements, digital communication portals, and automated annual performance reporting.
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Questions
Farmland lease management FAQ
Short answers. Still curious? Ask us in a 15-minute call.
Book a 15-min demoWhat is farmland lease management software?
It keeps every farm lease, rent payment, landowner and deadline in one place. Oaken handles cash rent, flex and crop-share leases, so you are not rebuilding spreadsheets for every renewal, tax season or rent talk.
How does Oaken help with my operating loan renewal?
Lenders ask which acres you rent, on what terms and whether rent is paid. Oaken keeps a live lease register and rent history, so you can hand your banker a clean land report in minutes. The free Banker-Ready Land Report lists what to bring.
Can Oaken get my lease records ready for tax time?
Yes. Every rent payment is saved by landowner, farm and year, along with flex and crop-share math, so your 1099 list and lease folder are ready in January. The free Tax-Time Ready guide explains which records your preparer needs. It is educational, not tax advice.
How does Oaken help me keep my landowners?
Oaken tracks every landowner, family member and key date, sends professional landowner reports and gives owners a portal to see their lease and payments. The free Preferred Operator ebook shares 9 ways operators win, keep and grow rented acres.
Can Oaken calculate flex and crop-share rent?
Yes. Enter the base rent, yield or price triggers and shares once. When harvest and price numbers are in, Oaken calculates the bonus or crop-share balance and schedules the payment. Try the cash vs. flex calculator.
Does Oaken track lease termination deadlines?
Yes. Oaken tracks each state's notice rules, such as Iowa's September 1 deadline, and alerts you before the date so a lease does not roll over by accident. See notice rules for all 50 states.
How hard is it to switch from spreadsheets?
Upload your leases as PDFs or photos. Oaken's AI reads the terms, dates and payments, and our team helps finish setup. There is no charge for onboarding.
Are the Oaken guides really free?
Yes. All five guides are free. Enter your email on the guide page and the download opens right away.
Get started
Ready to put your leases on autopilot?
Get the 2-minute overview in your inbox, or pick a time to see Oaken with your own leases.
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Guides and tax or legal references on this page are for education only, not tax, legal or lending advice. Confirm with your tax preparer, attorney or lender.