Software for farm managers
Farmland management software built to scale your portfolio.
Automate lease workflows, rent payments, owner statements and landowner reporting across every property you manage. Add acres and owners without adding back-office overhead.
- Owner statements & rent payments
- Lease compliance alerts
- Annual landowner reports
- Team task management
- Multi-owner portfolios
One system of record for every lease, owner, payment and compliance date, instead of spreadsheets, paper files and email threads.Why farm managers switch to Oaken
Owner-ready statements and annual reports, generated from the lease and payment data you already track.Landowner reporting
Trusted by leading farms and farm managers across the country
Is manual administration capping your team’s capacity?
Legacy Workflows Create:
Scalability Limits
Overhead costs increase linearly every time you add new acreage or landowner accounts.
Workflow Bottlenecks
Manual lease approvals, payment cycles, and compliance tracking create costly administrative delays.
Data Fragmentation
Critical operational records remain isolated across individual email threads, spreadsheets, and physical filing cabinets.
See how farm managers and operators use a farm CRM to keep landowners
Oaken digital infrastructure is the answer
Oaken delivers the digital infrastructure required to maximize operational efficiency and scale portfolio capacity seamlessly.
Maximized Acreage-to-Manager Ratios
Scale your total managed portfolio without expanding headcount or operational overhead.
Automated Workflow Execution
Instantly track lease terms, enforce compliance deadlines, and trigger critical milestone alerts automatically.
Unified Enterprise Intelligence
Centralize executed contracts, insurance certificates, and partner metrics into a single, real-time command dashboard.
Be ready when a tenant’s FSA office asks.
When tenants file with FSA, they often need the signed lease or the owner's sign-off. Oaken keeps every lease and owner contact ready across your portfolio.
See it form by form →- Farm changes (FSA-155)A tenant can request a farm combination or division only with the owners’ agreement.
- ARC-CO / PLC (CCC-861)On a cash lease the owner has no share and isn’t eligible for payments. FSA may ask for the written lease.
- Drainage and tiling (AD-1026)Tenants update AD-1026 before new drainage. Your lease terms on tiling stay with each farm’s record.
What Oaken does
One system of record for every farmland lease, payment and landowner
Oaken is farmland lease management software. It replaces lease spreadsheets, paper files and payment ledgers with one secure platform for the land you rent, manage or own. Here's what you get on day one.
Bring your leases in
Import the spreadsheets you already use: fields, landowners, lease terms and rent schedules.
Oaken tracks every date and dollar
Renewal countdowns, rent due dates and follow-up tasks surface automatically, so nothing slips.
Pay and report with confidence
Record payments, export to CSV and keep every signed document under the right landowner.
Calculate Your Savings
Adjust your active lease volume to see how much time and money Oaken eliminates annually.
Savings Breakdown by Category
- Making contracts 0.6 hrs/yr
- Signing contracts 0.6 hrs/yr
- Negotiating contracts 0.6 hrs/yr
- Maintaining contact details 0.6 hrs/yr
- Maintaining family details & key dates 0.6 hrs/yr
- Meeting notes & consolidation 0.6 hrs/yr
- Communicating land updates 0.6 hrs/yr
- Generating annual reports 6.0 hrs/yr
- System transition readiness 0.6 hrs/yr
- Data entry 0.6 hrs/yr
- Generating custom reports 0.6 hrs/yr
- Responding to manager requests 0.6 hrs/yr
- Owner statements 3.0 hrs/yr
- Reconciling payment dues 0.6 hrs/yr
- Making payment checks 0.6 hrs/yr
- Posting checks 0.6 hrs/yr
- Reconciling debits 0.6 hrs/yr
Strategic Intangible Benefits
Preventing acreage loss by automatically tracking lease expiration windows, rent renegotiation dates, and key performance metrics ahead of time.
Building long-term landowner trust through accurate payment statements, digital communication portals, and automated annual performance reporting.
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Frequently Asked Questions
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Oaken provides a unified system of record that replaces fragmented spreadsheets and paper files. By centralizing your data in a secure, cloud-based platform, your team can access executed contracts, and property details from the field or the office, eliminating information silos.
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Yes. The platform is designed to help you engage a modern generation of landowners who expect digital transparency. You can generate professional landowner reports in seconds rather than hours, strengthening your relationships through timely and accurate communication. Book a demo to learn more!
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Absolutely. Oaken includes automated lease tracking to ensure you never miss a compliance deadline, insurance renewal, or lease expiration window. This reduces operational risks and keeps your portfolio in good standing. Read our case studies to learn more about how Momentis Family Office benefited from using Oaken.
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Oaken offers an all-inclusive partnership model. You are not charged for onboarding, customer support, or new feature rollouts. The pricing is scaled to your operation, providing a "white-glove" experience that includes monthly calls with the management team to ensure the software evolves with your specific needs. Book a demo to learn more and get your quote today!
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Oaken is built for operational efficiency and includes a full onboarding process at no extra cost. The platform is designed to simplify the complexities of agricultural lease management, making it easy to migrate from legacy systems to a digital infrastructure that supports scaling your agribusiness. Book a demo and see how we can streamline your farmland management business!
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Yes, Oaken offers a mobile app that allows you to access your dashboard on the go. You can track property details, check payment statuses, and view automated tasks directly from your smartphone. Book a demo today!