Farm manager software built to scale your portfolio
Oaken is farm manager software for professional farmland managers. Automate lease workflows, rent payments, owner statements and landowner reporting across every property you manage. Add acres and owners without adding back-office overhead.
- Owner statements & rent payments
- Lease compliance alerts
- Annual landowner reports
- Team task management
- Multi-owner portfolios
No setup fees. Import your spreadsheets. See it with your own portfolio.
Trusted by leading farms and farm managers across the country. Read the customer stories. Savings are estimates from the calculator below, at a $40 per hour admin rate.
What is farm manager software?
Farm manager software is the system a farm manager uses to run a portfolio of rented or managed farmland: leases, rent payments, landowner records, field visits and reports. Oaken is farm manager software for the land side of the job. It is built for leases and landowners, not for crop or livestock records, so it works next to the tool you already use for those.
Tracks what happens on the farm
- Planting, spraying and harvest records
- Livestock, inventory and equipment
- Tasks, crews and farm accounting
Tracks what you owe to the land and the owner
- Leases by field and landowner, with notice and renewal dates
- Fixed, flex and crop-share rent and payments
- Owner statements, visit reports and annual landowner reports
Is manual administration capping your team's capacity?
Oaken replaces spreadsheets, paper files and email threads with one system of record for every lease, owner, payment and compliance date.
Scalability limits
WithoutOverhead grows every time you add acreage or landowner accounts.
With OakenScale your managed portfolio without adding headcount. Higher acreage-to-manager ratios.
Workflow bottlenecks
WithoutManual lease approvals, payment cycles and compliance tracking cause costly delays.
With OakenLease terms, compliance deadlines and milestone alerts are tracked automatically.
Data fragmentation
WithoutRecords sit in email threads, spreadsheets and filing cabinets.
With OakenExecuted contracts, insurance certificates and partner metrics in one real-time dashboard.
One system of record for every farmland lease, payment and landowner
Oaken is farmland lease management software. Here is what you get on day one.
Leases & renewals
- Fixed, flex and crop-share leases with acres and FSA IDs
- Renewal countdowns at 90, 60 and 30 days
Rent payments
- Scheduled and paid rent for every lease
- Mark as paid, import payments or export to CSV
Landowner CRM
- Contacts and family relationships for each owner
- Flags owners you have not contacted in 60+ days
Documents & reporting
- Signed leases and DocuSign copies under each landowner
- Voice notes become visit reports
Bring your leases in
Import fields, landowners, lease terms and rent schedules.
Oaken tracks every date and dollar
Renewals, rent due dates and follow-ups surface automatically.
Pay and report with confidence
Record payments, export CSV and file every signed document. See what to put in a landowner report.
12 things farm manager software should do
Use this list when you compare tools. Oaken covers all twelve in one system of record for the land you rent, manage or own.
- 01
Leases by field and landowner
Acres, terms and FSA IDs in one record.
- 02
Notice and renewal reminders
Countdowns at 90, 60 and 30 days.
- 03
Every kind of rent
Fixed cash, flex and crop-share.
- 04
Rent payment tracking
Scheduled, due and paid, with CSV export.
- 05
Landowner records
Owners, family contacts, 60-day contact flag.
- 06
Owner statements
Built from the lease and payment data you keep.
- 07
Annual landowner reports
Owner-ready reports in minutes, not hours.
- 08
Field visit reports
Voice notes become a report with the lease attached.
- 09
Signed documents
Leases, filings and DocuSign copies per owner.
- 10
Multi-owner portfolios
Many owners and farms, team tasks, shared access.
- 11
Import and export
Bring in spreadsheets, take your data out as CSV.
- 12
Mobile access
Leases, payments and tasks from the field.
See what Oaken saves your team
Adjust your active lease volume to see the time and money Oaken frees up each year.
estimated annual cost savings
Get your savings report as a PDF
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Retention in acres: track lease expiration and rent renegotiation dates ahead of time so you do not lose acres. Professional image: accurate payment statements and automated annual reports build landowner trust.
Choosing farm manager software
Farm Manager Software: 8 Options Compared (2026)
Farm operations, accounting and lease software, and which one fits your job.
Read the guide Checklist12 features farm manager software should have
A checklist with a demo test for each feature.
Read the guide ExplainerFarm management vs lease management software
What each one tracks, and when you need both.
Read the guide For ownersFarm manager software for landowners
What owners should be able to see from their farm manager.
Read the guideMore for managers Lease managementFarm CRMField visit reportsCase studiesFree guide: Field Time, Not File TimeARC/PLC checklistLease calculatorsState lease templates
Farm manager software, answered
What is farm manager software?
Farm manager software is the system a farm manager uses to run rented or managed farmland. It keeps leases, rent payments, landowner records, field visit notes and owner reports in one place. Oaken is farm manager software for the land side of the job.
How is farm manager software different from farm management software?
Farm management software tracks what happens on the farm: crops, animals, inventory, tasks and accounting. Farm manager software tracks the land and the people who own it: leases, notice dates, rent and landowner reporting. Many operations use one of each.
Does Oaken replace my crop records or farm accounting software?
No. Oaken is built for leases and landowners, not for crop, livestock or accounting records. It is the record for your leases, rent payments and landowners, and you can export payments to CSV to share with your accountant or accounting system.
What should I look for in farm manager software?
Look for leases by field and landowner, notice and renewal reminders, fixed, flex and crop-share rent, payment tracking, owner statements and annual reports, signed document storage, and a way to import your spreadsheets and export your data. The 12-point checklist above covers each one.
Can Oaken help with landowner reporting and transparency?
Yes. The platform is designed to help you engage a modern generation of landowners who expect digital transparency. You can generate professional landowner reports in seconds rather than hours, strengthening your relationships through timely and accurate communication.
Does the platform assist with compliance and lease expirations?
Absolutely. Oaken includes automated lease tracking to ensure you never miss a compliance deadline, insurance renewal, or lease expiration window. This reduces operational risks and keeps your portfolio in good standing.
What is the pricing model for Oaken?
Oaken offers an all-inclusive partnership model. You are not charged for onboarding, customer support, or new feature rollouts. The pricing is scaled to your operation, providing a "white-glove" experience that includes monthly calls with the management team to ensure the software evolves with your specific needs.
How do I move from spreadsheets to farm manager software?
Import the spreadsheets you already use: fields, landowners, lease terms and rent schedules. Oaken tracks the dates and payments from there. There are no setup fees, and onboarding is included at no extra cost, so you can book a 15-minute demo to see it with your own portfolio.
See every lease, payment and landowner in one place
Book a 15-minute demo and bring a sample lease or your current spreadsheet. Get your quote in 15 minutes.
Prefer to talk first? Contact the Oaken team