Lease management software for farms
Farm lease management software for the acres you rent.
Oaken is the system of record for the ground you rent, not the crops you grow. Track every lease, cash and flex rent payment, renewal date and landowner in one place. No more spreadsheets or clipboards.
- Cash & flex rent payments
- Lease renewal alerts
- Landowner reports
- Team task tracking
- Mobile landowner CRM
"I get notified by Oaken of all upcoming events, contract renewals and payments. It frees my mind to focus on getting more work done."Kassi Rowland · Tom Farms
"Accurate, timely and easily accessible information both in the office and on the road."Ellie Barley · Star Rock Farms
“Oaken has taken worry from my life (when it comes to landpartners). I get notified by Oaken of all upcoming events, people I have not yet reached out to, contract renewals, and payments. Not only do I not miss out on anything, but it frees my mind to focus on getting more work done!”
KASSI ROWLAND: TOM FARMS
You have your county's number. Now take it to the table.
The 2026 Farmland Rent Negotiation Guide shows you how to turn county cash-rent data into a rent you can defend with your landowner.
- Adjust the county average for your farm's soils and yields
- Five calculator walkthroughs, with example outputs
- Compare cash, flex and crop-share terms side by side
- A checklist for putting the lease in writing
A copy is on its way to your inbox. Start with page 10 for the Cash Rent Calculator walkthrough.
Open the guideAre manual processes preventing you from getting actual farm work done?
Managing landowner engagements through paper and clipboards leads to administrative errors, missed deadlines, and wasted field time.
Lease Renewals
Tracking renegotiation dates manually leads to missed deadlines and delayed agreement terms.
Variable Rent Calculations
Calculating yield-based or flex-rent formulas on paper introduces calculation risks and delays.
Payment Notifications
Sending manual owner updates slows cash flow and damages landowner communication clarity.
Your lease, ready for FSA.
Your lease already shows who farms the ground, how many acres and your share. Oaken keeps it ready for the forms you file every year.
See it form by form →Farm changes
Lease date, names and parcels
Acreage report
Your acres and share
Conservation
Which ground is new
ARC-CO / PLC
Your share and who signs
What Oaken does
One system of record for every farmland lease, payment and landowner
Oaken is farmland lease management software. It replaces lease spreadsheets, paper files and payment ledgers with one secure platform for the land you rent, manage or own. Here's what you get on day one.
Bring your leases in
Import the spreadsheets you already use: fields, landowners, lease terms and rent schedules.
Oaken tracks every date and dollar
Renewal countdowns, rent due dates and follow-up tasks surface automatically, so nothing slips.
Pay and report with confidence
Record payments, export to CSV and keep every signed document under the right landowner.
Calculate Your Savings
Adjust your active lease volume to see how much time and money Oaken eliminates annually.
Savings Breakdown by Category
- Making contracts 0.6 hrs/yr
- Signing contracts 0.6 hrs/yr
- Negotiating contracts 0.6 hrs/yr
- Maintaining contact details 0.6 hrs/yr
- Maintaining family details & key dates 0.6 hrs/yr
- Meeting notes & consolidation 0.6 hrs/yr
- Communicating land updates 0.6 hrs/yr
- Generating annual reports 6.0 hrs/yr
- System transition readiness 0.6 hrs/yr
- Data entry 0.6 hrs/yr
- Generating custom reports 0.6 hrs/yr
- Responding to manager requests 0.6 hrs/yr
- Owner statements 3.0 hrs/yr
- Reconciling payment dues 0.6 hrs/yr
- Making payment checks 0.6 hrs/yr
- Posting checks 0.6 hrs/yr
- Reconciling debits 0.6 hrs/yr
Strategic Intangible Benefits
Preventing acreage loss by automatically tracking lease expiration windows, rent renegotiation dates, and key performance metrics ahead of time.
Building long-term landowner trust through accurate payment statements, digital communication portals, and automated annual performance reporting.
Get your savings report as a PDF
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Solution
FAQ: Land Lease Management Made Easy
Oaken digitizes your agricultural leases to improve landowner collaboration and maintain strict compliance.
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Oaken acts as a central digital hub for all your land-based data. Instead of digging through "paper and clipboards" or massive Excel files, you can digitize your agricultural leases to access executed contracts, contact notes, and payment info instantly from your office or the cab of your tractor. See how leading farms have benefited from using Oaken.
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Absolutely. Oaken helps automate the "burden of manual farm administration," which includes handling variable rent calculations and lease renewals. This reduces the risk of manual errors and ensures that payment notifications are accurate for every partner. Book a demo today to learn more about our features.
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Yes, Oaken offers a mobile app that allows you to access your dashboard on the go. You can track property details, check payment statuses, and view automated tasks directly from your smartphone. Book a demo to see Oaken in action.
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According to current users like Star Rock Farms, getting data onto the Oaken platform is simple and provides "immediate benefits." The system is built to streamline the transition, providing peace of mind through better tracking of land partner communications and renewal timelines. Oaken provides a full white glove treatment to onboard you. Discover more about us, book a demo today!
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Oaken's pricing is generally customized based on the size of your operation and the specific features your farm requires. This ensures you only pay for what you need—whether you are a family farm or a large-scale agricultural business.
Customized Quotes: To get an accurate price, Oaken encourages farmers to book a demo .
The “Partner” Approach: At Oaken, we believe in a true partnership. Your subscription includes all future feature updates, comprehensive onboarding, and ongoing support at no extra cost. You’ll receive white-glove service, including monthly strategy sessions with our leadership team to help prioritize the features your specific operation needs to grow.
Return on Investment (ROI): Many users find that the platform pays for itself by reducing administrative overhead—often replacing the need for additional office assistants by automating lease renewals, payment tracking, and communication.
Testimonials
Getting our data onto the Oaken platform was simple, and the benefits were immediate: accurate, timely, and easily accessible information both in the office and on the road. We see increased accuracy in payment management, renewal information, and overall piece of mind in tracking land partner communications...
Ellie Barley (Star Rock Farms)