From months of lease admin to hours.
Tom Farms runs thousands of acres and hundreds of landowner relationships in Indiana. Spreadsheets and manual tracking nearly cost them a lease. Here’s how Oaken became their digital system of record.
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Large farms with many landowners
Keep lease admin in step as you add acres, without adding office staff.
Land partner managers
Keep every lease, payment and landowner conversation on schedule.
Big operation. Many landowners. Real risk.
At thousands of acres, one missed payment reminder nearly cost Tom Farms a lease. That was the signal to change.
of lease admin now done in a matter of hours.
of landowner relationships managed in one place.
data transparency for every landowner.
From legacy systems to a digital system of record.
Three moves every farm can copy, told through Tom Farms.
Get the full case study ↓Legacy systems at scale
Spreadsheets, disconnected communication channels and manual lease tracking across thousands of acres.
One near miss
A single missed payment reminder nearly cost them a lease.
One platform for leases and landowners
Oaken centralized contract data, lease tracking and payment schedules, with a landowner CRM and real-time alerts.
Room to grow
Faster admin, full transparency for landowners and a foundation that scales, with payment reports at the click of a button.
What changed at Tom Farms.
“What used to take me 2–3 months to manage, happens now in a matter of hours. I am able to generate lease payment reports at the click of a button.”
Kassi RowlandTom Farms, Indiana
Spreadsheets and manual tracking
Lease details, payment reminders and landowner communication were spread across tools and people.
Automated tracking and alerts
Lease tracking, payment schedules and proactive landowner communication run from one cloud platform.
Admin in hours, not months
Lease payment reports at the click of a button, and a back office that can keep up with growth.
Farms and landowners like yours.
Illinois · Family succession“Our goal is to put things in place now that will help us transition the farm to the next generation.”
Read the Hopkins Farms case study →
Pennsylvania · 18,000+ acres“Getting our data onto the Oaken platform was simple, and the benefits were immediate.”
Read the Star Rock Farms case study →
Nebraska · Family office“I'm saving my company money by having Oaken, because really it is my personal assistant.”
Read the Momentis case study →
Get the full Tom Farms case study.
The one-page PDF covers the operation, the challenges of managing landowners at scale and the three benefits it saw with Oaken.
- The operation and what was breaking
- How Tom Farms moved to Oaken
- The results, in Kassi Rowland’s words
Get the free case study
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Bring a lease spreadsheet to a 15-minute walkthrough. We’ll show your leases, landowners and rent schedule inside Oaken.
Pick a 15-minute time ↓About this case study.
How big is the Tom Farms operation?
Tom Farms farms thousands of acres across Indiana and manages hundreds of landowner relationships from Kosciusko County.
What was breaking before Oaken?
Spreadsheets, disconnected communication channels and manual lease tracking. One missed payment reminder nearly cost them a lease.
What does Oaken do for Tom Farms now?
Oaken is their digital system of record: central contract data, automated lease tracking and payment schedules, and proactive communication with land partners.
Who should read this case study?
Farms and farm managers adding acres and landowners who need the admin to keep up without adding headcount.
Can Oaken bring in our current spreadsheets?
Oaken can organize the landowners, lease terms, rent schedules and documents your team already tracks. Book a walkthrough to talk through your records and onboarding.
See what Oaken would do for your operation.
Fifteen minutes, your leases, your questions. No setup fees, and we import your spreadsheets for you.
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